Managing a business can take up more time than you initially thought. At first things start off slow and then as your business starts to pick up like crazy, it’s time to employ new time management strategies.
As a business owner you’re technically involved in everything: know how everything works and be ready to answer all questions. You’ll have more employees to manage, new systems to learn and more. That’s why the first tip that we’re covering is delegation.
Delegate
To delegate your work means that you have to trust the capability of your team and how they handle new tasks. Sometimes this can take a lot of training and other times it can be a matter of hours.
It is important to delegate as much as you can as a business owner because you’ll have many people to help. This is why either virtual delegation (to project management programs) or delegating to other team members is extremely important.
Make Meetings Virtual
Perhaps one of the biggest drags on a business owner’s time is going to be meetings. More often than not most meetings can be sent as videos or emails in order to get communication flowing.
Something that you must take into consideration, is also your ability to communicate. If you are unable to communicate effectively via email then there are also videos from efficiency experts such as Loom that you can use to communicate with your team on a regular basis.
Utilize Services
There are multiple services that you can use as a business owner in order to increase your customer response time as well as decrease the amount of time dedicated to customer satisfaction.
As a business grows, you are going to have to keep in mind that you are necessary for everything to function. Therefore, the more time you have to devote to running the business and helping your employees, the better off you’ll be
Answering Services
One of the best parts about the modern world is that there are now modern answering services that can be accessed 24/7. Not only that, but there are bilingual services that can help as well! Global Messaging is a great way to communicate with your customers even after hours.
AI ChatBots
While not as helpful as an answering service, AI chat bots are helpful in answering quick and easy questions. The chatBots pull out key information from a customer’s question and pull up a facts sheet or direct the customer to the appropriate department.
Depending upon how advanced your chatbot is, some of them can also answer questions based upon information that you have entered previously.
Track Your Time
Delegation is one of the biggest tips for any business owner that can help them manage their time. Another that can help you assess how your time is being spent, is by tracking the amount of time that you are spending in different areas of your business. This may take some help, but it is a very effective way to ensure that you are spending your time how you need to.
Time Blocking
Time blocking can be done with or without AI. It is a concept where, for a set period of time, you’re focused only on what is within that time block. From there you switch to different topics or duties that have to be completed based upon what time block you’re in for the day.
This is showing to be a more effective way to manage a business, as well as manage your own time outside of business.
Decrease Distractions
Another great way to help yourself, is to provide yourself a space where you can decrease distractions. The more distractions that you have the harder it’s going to be to focus on your business and ensure that it’s running the way that you want it to.
Some distractions can be music, others can be people. If you need set office hour time without interacting with your employees, that’s perfectly acceptable! Just make sure that it is at a regular time and your employees understand that that is your focus time.
Take Breaks
In order to manage time, you also have to provide time for yourself to have a break. if you weren’t taking breaks then you weren’t allowing your mind to reset, and refocus on what it is that you were doing. It could easily be said that taking a break is just as important as delegating tasks.
Conclusion
As a business owner, you have a lot riding on your shoulders.
so much, that it would be advisable to partner with a recruitment agency like INS Global Consulting to help you INS Global Consulting.
This can be extremely stressful! It is so important to utilize what resources you have to decrease your stress, as well as openly ask for help from those that work with you.
